Legal Notices

1. Terms of business

Introduction

This document sets out our obligations to you and your obligations to us. Following receipt of a copy of these Terms, or direction to these Terms on the website, it is assumed you accept the Terms, and we will work on that basis.

Limited company

Allen IP Limited is registered in England under company number 06651622. The registered office is The Lodge, 2 Ford Road, Arundel, West Sussex, BN18 9EA, United Kingdom. The trading address is Unit 86 Queens College Chambers, 38 Paradise Street, Birmingham B1 2AF, United Kingdom.

Regulation

IP Consultants of the company are bound by the codes of conduct of the UK Chartered Institute of Patent Attorneys. We shall inform you of any actual or potential conflict of interest, and keep confidential any information which you provide to us.

Liability

Our professional indemnity insurance ensures that you are protected in the unlikely and unfortunate event that anything should go wrong; our liability is limited to the lesser of your direct loss and £5 million. We are not liable for the actions of third parties who are instructed by us to do work for you.

The client

The (natural or legal) person who provides instructions to us will be regarded as the client, and they will be responsible for paying us, unless otherwise agreed in advance. If instructions are from an individual of a company, and the individual is not a director of the company, we may require confirmation from the directors of the company that the individual is authorised to act on their behalf. If more than one person is involved, for example in the case of joint patent applicants, we will require the joint applicants to nominate a single person from whom we obtain instructions.

Communications and instructions

This type of work is often extremely date sensitive. You must provide instructions early enough for us to reasonably act by the relevant deadline. Oral instructions must be confirmed in writing again in good time for us to act before a relevant deadline. We normally advise you of deadlines and of actions or instructions that are required from you. Naturally we shall try to provide one or more reminder in order for you to meet a deadline but we do not undertake to give reminders.

You must notify us of any changes to personnel responsible for dealing with us, and contact details for example telephone number, postal address and email address. We will send communications to the last address or number notified to us in fulfilment of our duty to you. You should also notify us if there is any change of ownership of intellectual property right not least because official registration is normally desirable.

Emails

Email is prone to error. If an email is not received we cannot be held responsible. If the matter is urgent and/or sensitive you should consider another means of communication. We will endeavour to reply to email communications by the end of our working day following receipt.

Closure of files

Our old and inactive files will be destroyed when we no longer require them. We will let you know when the file is to be destroyed. You should let us know in good time if you would like the file or extracts therefrom. A charge may be levied for this service. We reserve the right to retain materials until all unpaid invoices have been settled. If you choose to transfer files to another person, we reserve the right to levy a charge for the work involved in the transfer.

Charges and payment

Our services are charged according to the time taken to do a particular job and on standard charges for particular tasks. All work that we do is chargeable including all types of communications.

Generally the nature of the work is such that the time it will take often cannot be known before the work is begun but we are happy to provide an estimate for a particular job on request. Any estimate will be given in good faith based on our knowledge at the time but such an estimate is not binding as the time required and costs may be affected by matters beyond our control. We shall endeavour to inform you if any estimate must be substantially exceeded, before doing so.

It should be understood that after filing a design or patent application, further, often significant, charges may be incurred. We will try to foreshadow future charges in previous communications.

Where we work with a third party, the third party may make charges which we have to pass on to you.

Should you decide not to proceed with any case, it is in your interest promptly to give us clear written instructions that the case is to be abandoned, so that we, and any third party working on our behalf, can where possible prevent or minimise further costs being incurred.

Our charges

We normally require payment on account before undertaking work, particularly where large items such as fees and expenses are to be incurred or where a client is relatively new to us. We reserve the right to commence work after funds have cleared. In exceptional circumstances, short term credit of 10 working days may be offered. Our invoices are to be paid directly to us in full by the end of the 10TH working day following the invoice date. We reserve the right to charge interest at 2.5% over the Barclays Bank PLC variable base rate on any overdue account.

If payment is not made in due time, we reserve the right to decline to undertake any further work. Your intellectual property rights may be lost if this happens. Regardless of any such suspension of work, payment of outstanding invoices is still required.

Making payments to us

BY CHEQUE from a UK bank:

Please make cheques payable to Allen IP Limited and send it to Allen IP Limited at the correspondence address below. Please note cheques currently take up to 4 working days to clear.

BY ELECTRONIC TRANSFER:

Bank name: Barclays Bank PLC, 15 Colmore Row, Birmingham B3 2BH, United Kingdom
Account name: Allen IP Limited
Account Number: 13877728
Sort Code: 20-07-71
Swift Code: BARCGB22
IBAN: GB57 BARC 2007 7113 8777 28

You must pay the charges associated with Swift and IBAN payments. Underpayment may result in no action and loss of your IP rights.

BY CASH AT A BARCLAYS BANK:

This method normally ensures your funds reach our account on the same day.

Please quote our Job Reference Number and your company name on all pre payments. We will normally issue a receipt for funds received on account. If you require a pro forma invoice please let us know. Please quote your pro forma invoice number on prepayments.

Where short term credit has been offered, please quote our invoice number and/or our reference number on all invoice payments.

Complaints

In the unlikely event that you feel dissatisfied with our work, please initially raise your concern with us.

If you still have a complaint, you are able to contact our regulatory body the Chartered Institute of Patent Attorneys; if they also cannot resolve the difficulty, you are able to go to the UK Legal Services Ombudsman.

2. Website terms and conditions

Welcome to our website. If you continue to browse this website, you agree to be bound by the following terms and conditions. This and our privacy policy govern Allen IP’s relationship with you in relation to this website.

Use of this website is subject to the following terms:

  • Website content is for your general information and use only.
  • It is subject to change without notice.
  • Your use of information on this website is entirely at your own risk, for which we are not liable. It is your responsibility to ensure that our products and services meet your requirements, for example by seeking second opinion.
  • We do not make any warranties as to the accuracy, completeness, performance, suitability or timeliness of the information fund on the website. You acknowledge that the information may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors.
  • This website and its content is copyright of Allen IP Limited. Reproduction is prohibited except:
    • you may print or save on a hard disk extracts for your personal and non-commercial use
    • you may provide the content to third parties but only if you acknowledge the website as the source of the information.
    • You may not otherwise, except with our written permission, use, transmit or store the content.

AllenIP is a trade mark of Allen IP Limited. If you wish to use our name, please contact us.

Unauthorised use of this website may entitle a claim for damages.

Links and provided for your convenience to selected website that may be of interest to you, we do not have any responsibility for the content on the linked websites.

Before linking to this website, you should ask for consent in writing.

Your use of this website and any dispute resulting from your use is governed by the laws of England.

3. Website disclaimer

The information contained in this website is for general information purposes only. The information is provided by Allen IP Limited. We make an effort to keep this website up to date and operating efficiently. Whilst we endeavour to keep information current and correct, we make no representations or warranties of any kind, express or implied, about the accuracy, availability, completeness, reliability, suitability of the information contained on the website. Any reliance you place on the information is strictly at your own risk. We are not liable for any loss or damage in connection with your use of this website. Nor are we liable if you are temporarily unable to access the website.